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If your company handles sensitive information regarding employees and customers or confidential documents on business accounts and deals, it is crucial to block access to the files from scrutiny. Even when your employees are well-trained and reliable, a slight error could have devastating consequences. Here are four ways to restrict access to documents to prevent a security breach.

Utilizing multi-factor or two factor authentication protocols to gain access to the data is a good way to stop threat actors from viewing protected files. The additional layer of security stops them from taking usernames and passwords to access confidential data. It also assists in ensuring compliance with laws like GDPR and HIPAA.

An eSignature requirement is another popular option for businesses that are keen to keep anyone who is not authorized from accessing private files. This allows businesses to verify the identity of an individual prior giving them access rights to private information. It also ensures the highest level of security for documents since any modifications can be detected.

Custom permissions can be used to improve security by allowing managers to regulate sensitive files that are printed, copied or opened. The restrictions can be placed on the kind of changes that a file may undergo like changing the text or design. These documents can also have an examine trail incorporated into them, allowing administrators to keep track of activity and spot any unauthorised changes.

This can be done by making sure that you enforce the “clean desk policy” which ensures that all documents and papers are safely locked away or password protected when an employee quits their desk. This can be accomplished by following the “clean desk policy” which ensures that all papers and documents are securely secured by a password when employees leave their desks and all devices, regardless of whether it’s laptop, desktop computer or smartphone, are cleaned of any data before they are turned off or taken away.