The pandemic has made it more difficult than ever for nonprofits to operate and generate community support, and many are relying on board meetings held remotely to make crucial decisions and ensure their survival. However it isn’t easy to conduct an effective remote board meeting without the physical presence of all the board members.

A clear, specific agenda will keep your remote board meeting focused and on-topic throughout the entire meeting. Involve your board in the process of establishing agendas to find out what topics should be covered and then send the agenda to all participants as far in advance as you can so that they are able to prepare. This will ensure that the attendees are aware of the topics to be discussed and they can add anything to the agenda before hand. The use of a secure board portal for the distribution of agendas and other materials will also help to reduce security risks.

Video can increase the interaction at remote board meetings by bringing the essential face-to-face component to discussions. Additionally video makes it easier for attendees to see the body language of others and note non-verbal signals such as impatience, boredom or enthusiasm.

Meeting in person may be difficult to schedule for busy boards with numerous personal and professional commitments. Finding a time that works for everyone is much easier using remote board meeting software. Tools such as SavvyCal’s polls for meetings permit you to propose multiple times for your meeting, and let everyone vote on which times work best for them. This eliminates the need for back-and-forth emails and saves you time and hassle.

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